Wedding Assistant
Location: Temecula, CA
Exempt/Non-Exempt: Non-Exempt
Benefits: View ‘Benefits’ tab
Employment Type: Part Time
Department: TCI – Catering/Conf Services
Description: Temecula Creek Inn offers the Temet Grill Restaurant, a championship golf course, a place for intimate gatherings or a grand even all this set in the soft rolling hills of Southern California’s wine country.
Under the direction of the Catering Manager, the Wedding Assistant will provide administrative support and aid in coordinating the functions for weddings and catering events.
This position is located at the Temecula Creek Inn
Duties:
•Manage and prequalify client inquiries in regard to potential bookings.
•Greet and assist clients and office visitors.
•Prepare and distribute Catering paperwork, including Banquet Event Orders.
•Communicate to appropriate departments, any last minute changes to Catering events.
•Assist in coordination of wedding events.
•Accommodate special customer requests, ensure that times, dates and rooms are correctly communicated and confirmed.
•Provide support at wedding and catering functions.
•Additional duties as assigned.
Qualifications: Excellent communication skills. Clerical/administrative experience a must. Computer literate:Delphi knowledge preferred but not required. Enthusiastic, outgoing and friendly, professional image. Hotel/Hospitality, wedding planning experience highly desired.
This is a part time position: Flexibility in schedule required.
EOE/M/F/D/V
Drug Free Workplace
Once the couple finally decides to get married, the time arrives for both sides to expect the rush for the must awaited wedding. Not everyone finds the task of planning a wedding easy. It is here when a wedding planner makes an entry and is hired. The foremost step is to outline all requirements such as the budget, pre-wedding and post-wedding aspects. The wedding planner is responsible for coordinating with caterers, venue management, florist, menus, photographers, DJ, wedding dress makers etc. as an expert of organizing such events. The planner needs to be greatly diplomatic so as to bargain for the best deal from each vendor.
A wedding planner can be contacted in several ways. You may find their advertisements in local and national dailies; others are referred by the word of mouth and an internet search too avails positive results. Once you contact the planner, they visit the couple to understand respective family wedding conventions, customs, and social graces to be adhered to. The family and the wedding planner together consider the venue and work out the essential details which are later followed up by the planner. The speeches and the photographer are also taken care of by them.
The guest list is processed, invitation cards selected printed and dispatched well advance in time. This is followed by telephonic confirmation for booking the venue.
The work of the wedding planner is not at all smooth sailing all through out the course of the event. Emotional outburst on either side is not unusual and this rift may also be settled by the wedding planner. Many other critical eventualities are easily dispersed by the smooth efficiency of the planner.
The wedding planner acts as a caretaker, administrator, boss, executor and advisor all rolled in one. Even the on the spot decisions are taken effectively by them in common cases such as lightening problem, parking for guests etc. All professionals working for the wedding arrangements are kept on their toes by them for best results. The guests are well attended to and served promptly and the couple is at ease too. Post wedding, all those who participated in the wedding are gifted souvenirs and escorted back to the transport. Soon the couple leaves for honeymoon but the planner’s job is not over yet. He still has many more tasks to perform connected with winding up the wedding such as settlement of bills.
A wedding planner’s acumen is gauged by his diplomacy skills and the recommendation he gets on other such occasions.
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